Privacy

We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.

Credit

This document was created using a template from SEQ Legal.

Collecting personal information

We may collect, store and use the following kinds of personal information:

  • information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)
  • information that you provide to us when registering with our website (including your email address)
  • information that you provide when completing your profile on our website (including your name, profile pictures, gender, date of birth)
  • information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address)
  • information relating to any purchases you make of our goods and services, or any other transactions that you enter into through our website (including your name, address, telephone number and email address)
  • information that you post to our website for publication on the internet (including your user name, your profile pictures)
  • information contained in or relating to any communications that you send to us or send through our website (including the communication content and meta data associated with the communication)
  • any other personal information that you choose to send to us.

Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.

Using your personal information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
We may use your personal information to:

  • administer our website and business
  • personalise our website for you
  • enable your use of the services available on our website
  • supply to you services purchased through our website
  • send statements, invoices and payment reminders to you, and collect payments from you
  • send you non-marketing commercial communications
  • send you email notifications that you have specifically requested
  •  send you our email newsletter, if you have requested it (you can inform us at any time if you no longer require the newsletter)
  • send you marketing communications relating to our business which we think may be of interest to you, by post or, where you have specifically agreed to this, by email or similar technology (you can inform us at any time if you no longer require marketing communications)
  • provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information)
  • deal with enquiries and complaints made by or about you relating to our website
  • keep our website secure and prevent fraud.  

If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing. 

All our website financial transactions are handled through our payment services provider, Paypal. You can review the provider's privacy policy at https://www.paypal.com/uk/webapps/mpp/ua/privacy-full.

Other than that which is required to record payments you have made to TROT, we hold no fincancial information about you (i.e. bank account details or payment card details) on our databases.

Disclosing personal information

We may disclose your personal information to any of our employees, officers, insurers, professional advisers, or agents insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information:

  • to the extent that we are required to do so by law
  • in connection with any ongoing or prospective legal proceedings
  • in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk)
  • to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling
  • to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.  

Except as provided in this policy, we will not provide your personal information to third parties.

International data transfers

Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others. You expressly agree to the transfers of personal information described in this policy.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on secure servers.

All electronic financial transactions entered into through our website will be protected by encryption technology.   You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.   You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

Amendments

We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy.   We may also notify you of changes to this policy by email.

Your rights

You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:

  • the payment of a fee (currently fixed at GBP 10)
  • the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold personal information that you request to the extent permitted by law.  You may instruct us at any time not to process your personal information for marketing purposes.  In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

Third party websites

Our website includes hyperlinks to, and details of, third party websites.  We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Updating information

Please let us know if the personal information that we hold about you needs to be corrected or updated.

Cookies

Our website uses cookies.  A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.   Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.   Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.   We use both session and persistent cookies on our website.

Our details

This website is owned and operated by Toll Rides Off-Road Trust (TROT).  We are a Registered Charity No. 1020850 and our address is: TROT, Suite 7, The Oast, Church Farm, Ulcombe Hill, Ulcombe, Maidstone, Kent, ME17 1DN.   You can contact us by writing to the business address given above, by using our website contact form, by email to info@tollrides.org.uk or by telephone on 01622 735599.